Naomi Broome Weddings: a demo from Boldwright

What you get

Seven tools, one website

Here’s the whole list. Each one has an example further down the page, and anything in brackets is yours to fill in.

1

Date checkCouples see if you’re free on their date, straight from your calendar.

2

Instant repliesEvery inquiry gets a text and an email in seconds. You get a lead alert.

3

Planning checklistA free checklist with your name on it that brings in new couples.

4

Milestone remindersTexts and emails at each stage of planning, with details from your kickoff call.

5

DepositsCouples pay a deposit to lock in their date. The money goes to your bank.

6

Client listEvery couple tracked from first inquiry to five-star review.

7

Vendor pageYour favorite vendors first, then top-rated ones near Portland.

1 · Date check

Couples see if you’re free before they write

Most inquiries start with one question: are you available on our date? Your site answers it on the spot, straight from your calendar.

October 2026

Sample month

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Open On hold Booked

What the couple sees when they tap the 10th

Saturday, October 10, 2026 is open. Send an inquiry and Naomi will reach out [in your usual reply time].

Fall through spring is Portland’s rainy season. Ask Naomi about a rain plan for this date.

Booked dates stay private. Couples only see open, on hold, or taken.

2 · Instant replies

Every inquiry gets a text and an email in seconds

The couple fills in a short form once. They get a text and a branded email right away, even when you’re mid-ceremony. You get a lead card on your phone.

The form, filled in by a couple

About you

NamesSam & Riley

Mobile(503) 555-0142

Your wedding

Wedding dateOctober 10, 2026

Guests85

VenueStill looking, somewhere near Portland

Help wantedDay-of coordination

Anything else?

Small, a little unconventional, lots of friends in the ceremony.

Naomi’s phone · new lead

Status: New · text + email sent
Couple: Sam & Riley
Date: October 10, 2026
Guests: 85
Wants: Day-of coordination
Texts: Opted in

Couple’s phone · seconds later

Naomi Broome · business line

Hi Sam & Riley! This is Naomi Broome. Got your inquiry for October 10. I’ll be in touch soon to hear more. A copy is in your email too. Reply STOP to opt out.

Yay, thank you!!

Couple’s inbox · seconds later

From: Naomi Broome <[your email]>Subject: Your October 10, 2026 wedding inquiry

Naomi Broome

Wedding coordination · Portland

Hi Sam & Riley,

Thank you for reaching out. Here’s what you sent me, so you have it handy:

Date: October 10, 2026
Guests: 85
Venue: Still looking
Help: Day-of coordination

[Your words: what happens next and when you’ll reach out.]

Naomi Broome
Wedding coordination · Portland, Oregon

3 · Planning checklist

A checklist couples keep coming back to

A planning checklist with your name on it. Couples get it by tapping a button on your site or texting CHECKLIST to your business number. Every request lands in your lead list, even from couples who aren’t ready to inquire yet.

Naomi Broome’s wedding planning checklist

6 of 38 done

12 months or more

Set your budget together
Draft the guest list
Pick a date range and season
Book your venue
Book your coordinator

9 to 11 months

Book your photographer
Book your officiant
Choose your wedding party

6 to 8 months

Find your attire
Book florals and music
Make a rain plan. It’s Portland.

Your wedding from the kickoff call

Arch build day with friends
Pay the taco truck deposit
Pick up grandma’s veil

Continues through wedding week. A starter list: you change the steps and timing to match how you work.

Couple’s phone · automatic

CHECKLIST

Hi! Here’s my wedding planning checklist: [your link]. Check things off as you go, it saves on your phone. Reply STOP to opt out.

15 minutes later

Quick question: do you have a date yet? Send it over and I’ll check my calendar.

October 10 next year!

Seconds later · automatic

Good news! Sunday, October 10, 2027 is open on my calendar. Send me a few details here and I’ll reach out: [your inquiry link]

4 · Milestone reminders

A text and an email at every milestone

Once a couple shares their date, reminders go out on their own at each stage of planning. Every one has your name on it and an easy way to opt out. You decide whether they keep going once a couple books you, and you can rewrite any of them.

Right away
Your planning checklistEmail: The checklist link, plus the first three steps.
Text: Hi Sam & Riley, it’s Naomi! Your wedding checklist is in your email. Reply STOP to opt out.
12 months
Lock in the big piecesEmail: Venue, coordinator, season and date range.
Text: One year to go! This month: book your venue. Details in your email.
9 months
Photographer and officiantEmail: Book both, and choose the wedding party.
Text: 9 months out! Time to book your photographer. Here are my favorites plus top-rated ones around Portland: [your vendor page]
6 months
Attire, florals and a rain planEmail: Plus music, rentals and a hotel block.
Text: Halfway there! Attire, florals, and a rain plan. It’s Portland.
4 months
Order your invitationsEmail: Plan the ceremony and book hair and makeup trials.
Text: 4 months out. Invitations take a few weeks to print, order them this week.
10 weeks
Invitations go out soonEmail: Mail them 6 to 8 weeks before, and check your county’s marriage license timing.
Text: Invitations go in the mail in 2 weeks. Check your marriage license timing too.
1 month
Count, seating and vowsEmail: Final guest count, seating plan, vows.
Text: One month! Final count, seating plan, and vows this week.
Wedding week
Confirm every vendorEmail: Arrival times, emergency kit, hand off the details.
Text: It’s wedding week! Confirm your vendors and hand the details to me.
1 week after
Congrats, and a review askEmail: a thank-you and your Google review link.
Text: Congrats on week 1 as a married couple! Reviews help me a lot. If you have 2 minutes, could you tap [your Google review link] to share your feedback? Thanks again, and congrats. And if your friends ever need a coordinator in Portland, you know who to call, lol.

Example · six months out

From: Naomi Broome <[your email]>Subject: Six months out: attire, florals and a rain plan

Naomi Broome

Wedding coordination · Portland

Hi Sam & Riley,

Halfway there. Time for the pieces people will see in every photo.

Find your attire
Book florals and music
Make a rain plan. It’s Portland.

Open your checklist

Naomi Broome
Wedding coordination · Portland, Oregon

Personalized from your kickoff call

Their plans, in their reminders

During the kickoff call you jot down what’s special about their wedding. Each item gets a timing, lands on their checklist, and shows up in the right milestone text. You approve everything before it sends.

1Kickoff call notes

Friends are building the ceremony arch6 months
Taco truck deposit6 months
Borrow Riley’s grandma’s veil4 months
Friend officiant needs to get ordained10 weeks
Tent for the park, rain plan1 month

2Saved to their checklist

Your wedding

Arch build day with friends
Pay the taco truck deposit
Pick up grandma’s veil
Officiant ordained and license plan set
Confirm the park tent

3Baked into the texts

6 months out

Halfway there! This month: attire, florals, and two of yours: the taco truck deposit and a build day for the arch with your friends.

10 weeks out

Invitations go out in 2 weeks. Also: has your friend finished getting ordained? Let me know if they need help.

1 month out

One month! Final count, seating, vows, and let’s confirm the tent for the park. It’s Portland.

5 · Deposits

Couples lock in their date with a deposit

Once you and a couple say yes, they get a booking link with your contract and deposit. They pay by card on Stripe’s secure checkout. The date comes off your calendar, the receipt goes out, and the money lands in your bank account.

Naomi Broome

Booking · Sam & Riley

Wedding date: October 10, 2026
Service: Day-of coordination
Package total: [Your price]
Balance: [Your terms]
Deposit due today: [Your deposit]

[Your contract link] · Couples agree to your contract before they pay.

Pay deposit with Stripe

Couple’s phone · after paying

You’re booked! Deposit received for October 10. Your receipt and contract are in your email. So happy to be part of your day. Naomi

[Your terms] before the wedding

Hi Sam & Riley! Friendly reminder: your balance is due [your due date]. Pay here: [link]

What happens after they pay

Receipt text and emailWith your branding and a copy of the contract.
Date marked bookedThe date check shows it as taken for everyone else.
Lead card flips to BookedDeposit paid, with the amount and date.
Balance reminder scheduledA text and email ahead of your due date, with a pay link.
Paid out to your bankStripe sends deposits to your account on its payout schedule.

6 · Client list

Every couple, from first hello to five stars

Each inquiry becomes a couple in your own client list, with the HubSpot app on your phone. They move along as things happen: inquiry, kickoff call, booked, married, reviewed. Every text, email and payment lands on their timeline, Years later, the whole story is still there.

Inquiry

[Couple]June 2027 · via checklist

[Couple]Aug 2027 · website

Kickoff call

[Couple]May 2027 · text

Booked

Sam & RileyOct 10, 2026 · deposit paid

Married

[Couple]Review ask sent

Reviewed

[Couple]5 stars on Google

Sample cards. Your real couples fill this in on their own as inquiries and deposits come in.

7 · Vendor page

Your Portland people, in one place

Couples ask coordinators who they should hire. A vendor page answers that once: your favorites first, then top-rated local businesses from Google. Your milestone texts link to the right category at the right time: photographers at 9 months, florals at 6.

Florals

Your pick goes here

Photography

Your pick goes here

Venues

Your pick goes here

Officiants

Your pick goes here

Food & drink

Your pick goes here

Music

Your pick goes here

Tents & rain cover

It’s Portland. Your pick goes here

Hair & makeup

Your pick goes here

Example · photography page

Naomi’s picks

[Photographer you love]Naomi’s pick
[Another favorite]Naomi’s pick

Also top rated near Portland

[Photographer name][rating] ★ · [count] reviews
[Photographer name][rating] ★ · [count] reviews
[Photographer name][rating] ★ · [count] reviews

Ratings from Google Maps, pulled fresh each time the page opens. Your picks always come first, and you can hide anyone from the list.

Couple’s phone · 9 months out

9 months out! Time to book your photographer. Here are the ones I love, plus top-rated photographers around Portland: [your vendor page]

Ooh these are great, thank you!

Extra · Example marks

A starting point for a logo

Three rough directions to react to. Tell me what feels like you and what doesn’t.

Wordmark

Leaf monogram

Mt. Hood stamp, for stickers and favors

Getting started

Live in under a month

Most of this is already built. What’s left is making it yours: your words, your photos, your calendar and your phone number.

To set it up

$500

One time. Live in under a month.

To keep it running

$70 / month

All software included. Nothing else to buy.

Included

Your website, hosting and domain setup
Your own business texting number
Date check from your calendar
Instant text and email replies
Planning checklist
Milestone texts and emails, plus a review request
Deposits by card through Stripe
Your client list, on your phone
Vendor page with top-rated local businesses
A logo to start from
Changes and support from Boldwright

Get started: pay securely with Stripe Questions first? Book a virtual coffee with Thor

That’s the full cost. The only other fee is Stripe’s standard card fee on the deposits couples pay you.